Month-end checklist

With automatic posting, month-end in Prepaidly is mostly checking. This routine takes ten minutes per organisation and catches the things that would otherwise surface as a reconciliation difference.

In the last week of the month

1. Clear the DRAFT tab

   Finish or delete the drafts Prepaidly created from this month’s bills and invoices. Drafts are never posted. How

2. Add anything that isn’t there yet

   Any prepaid bill or invoice received in advance this month without a schedule: create it with New Schedule, or import several.

3. Check the Dashboard for warnings

   An amber box means a schedule points at an account Xero will refuse. Fix it now so the automatic run doesn’t fail.

4. Check the connection

   A red banner means the Xero connection is lost, and the automatic run will skip this organisation. Reconnect.

On or after the 1st

1. Confirm the automatic run

   Look for the Auto Monthly Posting Complete email, or open System Log and select the Job Auto-Post card.

2. Check nothing was left behind

   Open Schedule RegisterBulk Post Monthly Journals with last month selected. It should say No unposted journals. Anything listed failed to post: open it, read the reason, fix and post.

3. Reconcile

   In Xero Reconciliation, check last month for both Prepayment and Unearned Revenue. Investigate any variance. Common causes

4. Keep a record

   Export Analytics in the Remaining Balance view for your working papers.

5. Lock the period in Xero, if that is your practice

   Once everything has posted and reconciles. Remember that a locked period can’t take new journals or voids.